Privacy Policy for Online Services

We are pleased about your visit of our web offer under EUROPART.NET. The protection of personal data has the highest priority for us. Below you will find information about the processing of your personal data and your rights within the scope of using our website.

1.    Responsible
Responsible for data processing is:
EUROPART Group GmbH
Martinstr. 13
D-58135 Hagen
Tel.: +49 2331 3564-0
Contact: info@europart.net

2.    Data Protection Officer
You can contact our data protection officer as follows:
EUROPART Holding GmbH
Martinstr. 13
D-58135 Hagen
Telefon: +49 2331 3564-0
contact: datenschutz@europart.net

3.    your rights as a person concerned
As the person concerned, you have the following rights under the Basic Data Protection Ordinance (DS-GVO), insofar as their respective legal requirements are met:
Information: You have the right to obtain information about the data we process about you.
Correction: You may request the correction of inaccurate personal data. You can also request that incomplete data be completed.
Deletion: In certain cases you can request the deletion of your personal data.
Restriction of processing: In certain cases, you may request that we restrict the processing of your data.
Data transferability: If you have provided us with data on the basis of a contract or consent, you may request that you receive the data you have provided in a structured, current and machine-readable format or that we transmit it to another person responsible.

Right of objection
Right of objection on a case-by-case basis
You have the right to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 sentence 1 e) DS-GMO or Art. 6 para. 1 sentence 1 f) DS-GMO for reasons arising from your particular situation; this also applies to profiling based on these provisions. We then no longer process this personal data for these purposes, unless we can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Right of objection to the processing of data for direct marketing purposes
In individual cases we process your data for direct advertising purposes. You have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising.  This also applies to profiling insofar as it is connected with such direct advertising. If you object to the processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Revocation of consent: If you have given us consent to the processing of your data, you can revoke this at any time with effect for the future. The legality of the processing of your data until revocation remains unaffected by this. You can also declare a revocation in addition to the ways mentioned under "Assertion of your rights" in accordance with the respective instructions for "Exercise of the revocation" in the section "Services & Cookies".
Enforcement of your rights: To exercise all your aforementioned rights, please contact us via contact form, e-mail, telephone or post to the address indicated under point 1 above. Please ensure that we can uniquely identify you.
Right of appeal to the supervisory authority: You have the right to lodge a complaint with a data protection supervisory authority, in particular in the Member State of your habitual residence, place of work or place of suspected infringement, if you believe that the processing of personal data concerning you is unlawful.

4.    Automated single decision including profiling
Automated decisions in individual cases, including profiling within the meaning of Article 22 of the DS-GMO, do not take place in connection with the use of our service.

5.    Details about services, cookies & co.
5.1     Own services

5.2 Integration of third-party services

We integrate third party services to enable you to use their functions, services and features. These integrated third-party services are designed and provided by the respective providers. We therefore have no influence on the design, content and function of these third-party services or the processing of personal data by their providers. In this respect, please contact the providers of the integrated services directly.

5.3 Cookies

We use cookies on our website in order to offer a wide range of functions, to make the use more comfortable and to optimize our offers. Cookies are small text files generated by a web server and stored on your computer during your online visit using your web browser.
We use so-called "session cookies" for this purpose. These are automatically deleted after the end of your browser session.
We also use long-term cookies, which are mainly used to provide you as a visitor to our website with permanently recurring settings. This enables us to adapt our website individually to your wishes. Long-term cookies also allow us to analyze the usage behavior of visitors, but only within the validity period of the cookie.
Furthermore, in connection with the integration of certain third-party services (see above), additional cookies may also be set by their providers (so-called "third party cookies").
If you do not wish cookies to be used, you can prevent cookies from being stored on your device by making the appropriate settings in your Internet browser. Please note that this may limit the functionality and range of functions of our offer. In addition, we will only set certain cookies if you have given your prior consent (see below). You can also make use of special options to object to certain cookies (see below). Please refer to the information in the following tables for detailed information on the type, scope, purposes, legal bases and possible objections to data processing in connection with these cookies.

Customer data protection policy (GDPR)

Dear Customer, Dear Visitor,

your privacy is very important to us at EUROPART. Therefore, we have updated our privacy policy to comply with the strict requirements of the General Data Protection Regulation (GDPR), which will come into force on 25 May 2018. As you may know, the GDPR applies to all companies that collect and/or process personal data from citizens of the European Economic Area. In accordance with our long-term commitment to protect our customers' most confidential information, we have created a comprehensive GDPR information which you can access under this link. As always, you can be sure that EUROPART processes your personal data in a transparent and secure manner and in compliance with the applicable laws.

1.    General

Your privacy is important to us and therefore we take the protection of your data and its confidential treatment very seriously. Your personal data will only be processed in accordance with the applicable statutory provisions of data protection law, in particular the General Data Protection Regulation (hereinafter "GDPR"). With this data protection declaration, we inform you about the processing of your personal data and about your data protection rights in the context of our business relationship.
 

1.1    Responsible for data processing

Responsible for the processing of your Personal Data as described below is: 

EUROPART Group GmbH
Martinstr. 13
58135 Hagen, Germany
Phone: (+49) 2331/3564-0
E-mail: info@europart.net

If you have any questions or comments on data protection, please do not hesitate to contact us. You can contact our data protection officer as follows:

EUROPART Holding GmbH
Data Protection Officer
Martinstr. 13
58135 Hagen, Germany
Phone: (+49) 2331/3564-0
Datenschutz@europart.net

2    Subject of data protection

Subject of data protection are personal data. This is all information that relates to an identified or identifiable natural person (so-called data subject). This includes, for example, information such as name, postal address, e-mail address or telephone number. But also data on orders, offers, deliveries, invoice information, financial data, business correspondence, warranty claims, etc..

3.    Purposes and legal bases of data processing

Below you will find an overview of the purposes and legal bases of data processing within the scope of your employment.

3.1    Initiation and execution of a contract

We process your personal data if this is necessary for the preparation and execution of a contract with you. The purposes depend on the specific contract and include in particular:

-    Preparation and processing of offers
-    The execution of the concluded contracts
-    Support and service before, during and after the business relationship

Data processing shall be carried out on the basis of Article 6(1)(b) GDPR. You must provide the personal data required to prepare and conduct our business relationship with you. Without this information we will not be able to process your request or fulfill the contract.

The data will be deleted if it is no longer necessary for the purposes of preparation or execution of a contract and no other legal basis intervenes. If the latter is the case, we will delete the data once the other legal basis has ceased to apply.

3.2    Fulfilment of legal obligations

We process your personal data, also in order to comply with legal obligations to which we are subject. The obligations may arise, for example, from commercial, tax, money laundering, financial or criminal law. The purposes of the processing result from the respective legal obligation; as a rule, the processing serves the purpose of fulfilling state control and information obligations such as:

-    Accounting based on legal requirements
-    Archiving based on legal requirements.
-    etc.

Data processing shall be carried out on the basis of Article 6(1)(c) GDPR. If data is collected on the basis of a legal obligation, you must provide information on personal data that is necessary for the fulfilment of the legal obligation. Without the provision we may not be able to process your request.

We delete the data after the legal obligation has lapsed, unless any other legal basis interferes. If the latter is the case, we will delete the data once the other legal basis has been removed to apply.

3.3    Protection of justified interests

However, we also process your personal data to protect the legitimate interests of us or third parties. We pursue the following interests, which are also the respective purposes:

-    Ensuring technical operation
-    Answering inquiries not relevant to the contract
-    Credit assessments
-    Guarantee of data security
-    Guarantee of data availability
-    Elimination of faults and malfunctions
-    Prevention of criminal offences
-    Business management
-    Direct marketing, unless objections have been raised (paragraph 9)
-    Data processing shall be carried out on the basis of Article 6(1)(f) GDPR

We delete your data if it is no longer necessary for the purposes we pursue and if no other legal basis interferes. If the latter applies, we will delete the data once the other legal basis has been removed to apply.

3.4    Consent

If you have given your consent for certain purposes, the purposes result from the respective content of this consent.

Data processing shall be carried out on the basis of Article 6(1)(a) GDPR. You can revoke your consent at any time without affecting the legality of the processing carried out on the basis of the consent until revocation.

We delete your data if it is no longer necessary for the purposes we pursue and if no other legal basis interferes. If the latter applies, we will delete the data once the other legal basis has ceased to apply.

4    Recipient of personal data

Internal receivers:

Within EUROPART Group GmbH only those persons have access who need it for the purposes mentioned under point 3. have access.

External receivers:

We will only pass on your personal data to external recipients outside EUROPART Group GmbH if this is necessary to process your request, if we have another permission or if we have your consent to do so.

External receivers can be:
 

a.    contract processors

Group companies of EUROPART Group GmbH or external service providers that we use for the provision of services, for example in the areas of technical infrastructure and maintenance for the services offered by EUROPART Group GmbH or the provision of contract-relevant content. These contractors are carefully selected and regularly reviewed by us to ensure that your privacy is protected. The service providers may only use data for the purposes specified.

b.    Public authorities

Authorities and state institutions, such as public prosecutor's offices, courts or tax authorities, to which we must transmit personal data for legally compelling reasons

c.    Private bodies

Dealers, cooperation partners or auxiliary persons to whom data is transmitted on the basis of consent or a legal basis.

Deutsche Factoring Bank GmbH & Co. KG
Langenstr. 15 – 21
28063 Bremen, Germany
Phone: +49 421 32930
www.deutsche-factoring.de

Payment experience pool:

Bisnode Deutschland GmbH
Robert-Bosch-Str. 11
64293 Darmstadt, Germany
Phone: +49 6151 380 777
www.bisnode.de

5.    Sources and data categories for third party collection

Our company regularly checks your creditworthiness when concluding contracts and in certain cases where there is a justified interest. For this purpose we work together with:

Creditreform Hagen Berkey & Riegel KG
Riemerschmidstr. 1-3
58093 Hagen, Germany
Phone:  +49 2331 7828 0
E-mail: info@hagen.creditreform.de 

from which we receive the necessary data. Further information on the Data processing at Creditreform is available at

www.creditreform-hagen.de/EU-DSGVO

We transfer personal data collected in the context of this contractual relationship about the application, the execution and termination of this business relationship[name, address, date of birth and data about non-contractual behavior (e.g. due claims or claim amount after termination) or fraudulent behavior.

The legal basis for these transfers is Art. 6 para. 1 b) and Art. 6 para. 1 f) GDPR. Transmissions on the basis of Art. 6 para. 1 f) GDPR may only take place if this is necessary to protect our legitimate interests or third parties and does not outweigh the interests or fundamental rights and freedoms of the data subject which require the protection of personal data. The above-mentioned credit agencies process the data received for the purpose of scoring in order to provide their contractual partners in the European Economic Area and in Switzerland and, where applicable, other third countries (if an adequacy decision of the European Commission exists for these) with information, inter alia, for the purpose of assessing creditworthiness. Further information on the activities of the credit agencies can be found in the information sheets of the credit agencies.

In the case of contractual offers, we carry out a credit assessment insofar as this is necessary to protect our legitimate interests or the interests of third parties and does not outweigh your interests. In order to check your creditworthiness, we transmit your personal data (names, addresses, date of birth) provided at the conclusion of the contract to the above-mentioned credit agencies and, for this purpose, obtain information about your creditworthiness from them, on which we base our decision to conclude a contract.

In order to be able to clearly determine the identity of a customer, we transmit personal data (names, addresses, date of birth) provided during the conclusion of the contract to the credit agencies and obtain information from them for this purpose. This check serves to protect against misuse of external data by unauthorized persons ("data theft"), e.g. the use of external bank data for orders by telephone or Internet. Based on the results of the creditworthiness and identity check and the scoring procedure, we decide whether and under what conditions the contract is concluded with the interested party or the customer is enabled to use the direct debit procedure. If there is a reason to reject the contract, e.g. suspicion of abuse or insufficient creditworthiness, an employee can check the assessment and the underlying indications. If you have specific indications that our decision is based on personal data that you cannot understand or is incorrect, you are welcome to explain your position, which we will take into account in a new review. You can also obtain information about your personal data and the information and scoring procedure directly from the credit agencies.

6.    Automated decision making and profiling

We do not use automated decision making or profiling.

7.    Storage time

Please refer to the respective chapter 3 on data proce ssing for the duration of the storage of the personal data:

We store your personal data only as long as this is necessary for the fulfilment of the purposes or - in the case of a consent - as long as you have not revoked the consent. In the event of an objection, we will delete your personal data, unless further processing is permitted by law.

Furthermore, we delete your personal data if we are legally obliged to do so.

-    Delivery notes 10 years
-    Offer documents without business transaction 6 years
-    Business correspondence 6 years
-    Documents relating to judicial/legal proceedings for 30 years
-    Orders 10 Years

8.    Rights of the persons concerned

You have the following rights regarding  processing of your Personal Data:

d.    Right of access:
        You have the right to obtain from us confirmation as to whether or not Personal Data about you is being processed by us, and, where
        that is the case, access to the Personal Data and further information about the processing.

e.    Right to rectification:
        You have the right to obtain from us rectification of inaccurate Personal Data and to have incomplete Personal Data completed.

f.    Right to erasure (right to be forgotten):
        Under certain circumstances, you have the right to obtain from us erasure of Personal Data. For example, you may have a right to erasure
        where the Personal Data is no longer necessary in relation to the purposes for which it was collected or otherwise processed, or
        if the Personal Data has been unlawfully processed.

g.    Right to restriction of processing:
        Under certain circumstances, you have the right to obtain from us restriction of processing of your Personal Data, meaning that we will only store
​​​​​​​        the Personal Data, process it with your consent or process it for the limited purposes allowed by the GDPR for restricted Personal Data.
​​​​​​​        For example, you may have a right to restriction of processing if you have contested the accuracy of the Personal Data.

h.    Right to data portability:
​​​​​​​        You have the right to receive from us the Personal Data that you have provided to us for the performance of a contract in a common and
​​​​​​​        machine-readable format. You have the right to transmit or have transmitted, where feasible, that Personal Data to another Controller.

i.      Right to object:
​​​​​​​        Under certain circumstances you may have a right to object to the processing of your Personal Data, meaning that we will only continue
​​​​​​​        to process that Personal Data on compelling legitimate grounds or in the context of legal claims. The right to object is explicitly brought
​​​​​​​        to your attention clearly and separate from any other information below at section

Contact person for questions:

If you have any questions regarding the processing of your personal data and any consents, you can contact the data protection officer:

EUROPART Holding GmbH
Data protection officer
Martinstr. 13
58135 Hagen, Germany
Phone: +49 2331 3564-0
Datenschutz@europart.net

Please make sure that we can clearly identify you.

9    Third-party offers

Services of other providers to which our business relationship refers have been and are designed and provided by third parties. We have no influence on the design, content and function of these third- party services. We expressly distance ourselves from all contents of all third-party offers. If necessary, please contact the providers of these third party offers directly.

10.    Status

The latest version of this data protection declaration applies.
​​​​​​​Status: 23.05.2018

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Privacy Policy for Applicants

I. Introduction

We take the protection of your personal data and its confidential treatment very seriously. As an employer, we, EUROPART Holding, therefore make this data protection declaration available to inform you about the processing of your personal data in the context of processing your application (hereinafter "applicant data") and your individual rights. Your applicant data will be processed exclusively within the framework of the applicable statutory provisions of data protection law, in particular the Basic Data Protection Ordinance (hereinafter "DPR") and the Federal Data Protection Act ("BDSG new").

II. Data controller and data protection officer; contact

Responsible for data processing within the meaning of the data protection laws is:

If you have any questions or suggestions regarding data protection, please do not hesitate to contact us. You can contact our data protection officer as follows:

III. Subject of data protection

Subject of data protection are personal data. This is all information that relates to an identified or identifiable natural person (so-called data subject). This includes, for example, information such as name, postal address, e-mail address or telephone number.

IV. Purpose and legal basis of data processing

Below you will find an overview of the purposes and legal bases of data processing within the application procedure:

1. Processing and carrying out the candidate / selection procedure

We process personal data if this is necessary for the preparation and implementation of the candidate / selection procedure. Categories of this data include:

☒ contact details, including your name, address and telephone number
☒ if stated, salary request, date of entry and CV details
☒ Data on your family situation including any existing maintenance obligations
☒ Special categories of personal data, such as religious affiliations, Union membership,
    severely handicapped characteristics, if specified

We delete the data if it is no longer necessary for the purposes we pursue in preparing and carrying out the application procedure and if no other legal basis, in particular legal or contractual retention periods, is involved.
 

2. Fulfilment of legal obligations

We also process your application data in order to comply with legal obligations to which we are subject. These may result from commercial, tax, financial or criminal law. The purposes of the processing result from the respective legal obligation.

Data processing shall be carried out on the basis of Article 6(1)(c) DPR.

We delete the data at the end of the selection process, unless any other legal basis interferes.
 

3. Safeguarding legitimate interests

We also process your data to protect the legitimate interests of us or you. These interests may include:

☒ Communication and provision of company information for individual applicants

We only process your personal data for legitimate business interests if this is compatible with your fundamental rights and freedoms, which require the protection of personal data.

Data processing shall be carried out on the basis of Article 6(1)(f) DPR. We delete the data if the purposes pursued for us are no longer necessary and no other legal basis intervenes.

V. Protection of your data

We maintain appropriate administrative, technical and organizational measures to protect the confidentiality and integrity of your data and to protect it from accidental or unlawful destruction, accidental loss, unauthorized modification, disclosure or access, misuse and any other unlawful form of data processing.
 

VI. Automated decision making and profiling

We do not use automated decision making or profiling.

VII. Recipient of personal data

1. Internal

Within EUROPART Holding GmbH, your personal data will be forwarded to business units, departments and responsible employees who need such access to perform their functions or tasks. In general, EUROPART Holding GmbH provides all personnel services for all German EUROPART companies. In this sense, the vacant positions are ALWAYS advertised by EUROPAPART Holding GmbH.
 

2. Externally within the meaning of the law

As the vacant positions are ALWAYS advertised by EUROPOART Holding GmbH, we will pass on your data to the company of the EUROPART Group issuing the advertisement if this is necessary within the framework of "in particular for the fulfilment of your tasks, if a legal permit exists or if your consent is available.
 

VIII. Storage time

In general: we only store your personal data for as long as this is necessary for the fulfilment of our purposes or - in the case of consent - as long as you have not revoked your consent. In the event of an objection, we will delete your personal data unless further processing is permitted by the relevant legal provisions.

We delete your personal data upon completion of the application process, but at the latest after 6 months, but also if we are legally obliged to do so.
 

IX. Rights concerned

You have the following rights regarding the processing of your personal data by us:

1. Right to information
You have the right to obtain confirmation from us whether or not we process personal data about you. If this is the case, you have the right to further information regarding the processing.

2. Right of rectification
You have the right to request the correction of inaccurate data and to have incomplete personal data completed.

3. Right to cancellation (right to oblivion)
Under certain circumstances, you have the right to ask us to delete your personal data. This applies, for example, if the personal data are no longer required for the purposes for which they were collected or otherwise processed or if the personal data were processed unlawfully.

4. Limitation of processing
Under certain circumstances you can ask us to restrict the processing of your data. In this case, we will only store the personal data for which you have given your consent or for which the basic data protection regulation permits processing. For example, you may have a right of restriction if you have contested the accuracy of the personal data.

5. Data transferability
If you have provided us with data on the basis of your consent, you may, if the legal requirements are met, request that you receive the data provided by you in a structured, current and machine-readable format or that we transmit it to another person responsible. You have the right to have this personal data transferred to another person in charge.

6. Revocation of consent
If you have given us your consent to the processing of your data, you can revoke this at any time with effect for the future. The legality of the processing of your data until revocation remains unaffected by this.
 

7. Right of appeal to the supervisory authority
You may also lodge a complaint with the competent supervisory authority if you believe that the processing of your data is contrary to applicable law. You can contact the data protection authority responsible for your place of residence or country or the data protection authority responsible for us. The regulatory authority of the country in which you live, work or believe that the injury will occur is responsible.
 

Furthermore, you can contact us free of charge with questions regarding the processing of your personal data, your rights as a person concerned and any consent given. To exercise all of your aforementioned rights, please contact us:

EUROPART Holding GmbH
the data protection officer

or by post to the address indicated under item II above. Please ensure that we can uniquely identify you. If you revoke your consent, you can also choose the contact channel that you used when you submitted your declaration of consent.

The current version of this data protection declaration as of: [22.05.2018]

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